How to get started preparing for the Lease Accounting changes

The Financial Accounting Standards Board (“FASB”) and the International Accounting Standards Board (“IASB”) are proposing major changes in the accounting for leases for both lessees and lessors, with the major emphasis being directed to the lessee community. The result of these changes will be the elimination of the operating lease form of accounting, except for possibly shorter term leases of twelve months or less and certain “small ticket” leases. In its place will be an accounting standard that would require lessees to reflect   all lease obligations on the balance sheet with an offsetting asset for the right to use the leased space. A final standard is expected to be issued in the second half of 2015 and we believe that it is extremely important for those organizations that will be impacted by this new accounting to develop an Action Plan to monitor and assess the impact of these proposed changes.

Here are the key steps that we believe are necessary in order to develop a meaningful Action Plan for Lease Accounting Changes:

  • Ensure that all relevant internal parties are involved in the evaluation. In addition to the department that has primarily responsible for leasing, operating management should be involved in the assessment of renewal options and percentage rents and the finance function must be involved in the determination of any CPI provisions in the leases and the incremental borrowing rate to be utilized in the calculations.
  • Ensure that all legal documents supporting lease agreements are collected in one central location(s) and summarize the key information from the leases as follows:

o   Lease terms and related rental amounts

o   Renewal option terms and related rental amounts

o   Any contingent rentals provisions

o   Any percentage rental provisions

o   Residual value guarantee or termination penalty provisions

o   Service elements contained in leases

  • Although many tentative conclusions have already been reached, there are still a number of open issues. Assign an individual with the responsibility for monitoring the final conclusions l as the standard  goes through the final deliberation process and updating the Action Plan.
  • Since this is a Joint Project initiated by the FASB and the IASB (“the Boards”), the proposed changes will be international in scope. The Boards have come to joint agreement on most issues; however, their tentative conclusions have diverged on certain matters. It is important that the finance function understand where the Boards differ, particularly if the organization must comply with and understand both US Generally Accepted Accounting Standards promulgated by the FASB and International Financial Reporting Standards promulgated by the IASB.
  • Understand that the tax accounting for lease payment will not change and therefore there will be temporary differences between GAAP and Tax accounting that will result in additional deferred tax impacts. The finance function should be actively involved in assessing these implications and any tax planning strategies that may be undertaken.

Although the economics and cash flow of leasing decisions will not change, the entire organization should be aware of the material financial implications that may result from this accounting change. Profit and loss expense charges may accelerate as a result of this proposal.   Additionally, the standard as proposed would require recognition and measurement of all leases outstanding as of the date of adoption using a retrospective approach. Therefore, there will be a significant impact immediately upon adoption. Leasing decisions made currently should take this into account.

  • Shorter term leases would result in a less significant negative financial impact, however, is this appropriate from a business perspective?
  • Should renewal options and percentage rents be eliminated from future leases?
  • How will tenant improvement allowances be impacted?
  • Is it time to reevaluate lease versus buy conclusions that might have been made in the past?

There will be a significant increase in assets and liabilities as a result of the adoption of the proposed standard. Loan covenants and other legal documents that may be impacted by these significant financial changes should be reviewed to determine the implications on financial covenants and ratios such as debt to equity and debt to assets.

There is a final thought that we believe is very important to consider. Do not think of this process simply in terms of complying with the new accounting standard. Use this opportunity to evaluate the entire leasing business process and the effectiveness of the procedures and controls surrounding that process. We believe that this is an area that has not received the proper attention in the past.

  • Have the significant terms of leases been summarized and captured in a system that allows the information to be readily obtained and evaluated?
  • Has there been manpower waste and redundancy in the past that should be eliminated?

There is now an opportunity to quantify the value of improved operational practices in the entire leasing process.

  • What about IT systems surrounding the leasing process?
  • Do they exist?
  • Are they adequate to meet the challenges that are presented by the new standard?

Remember that the financial implication of each new lease must be evaluated upon execution and reevaluated if there is a significant change in assumptions. Is this an opportunity to build an improved lease management process that will meet both the business and financial (both accounting and tax) needs of the organization?

There has been no formal decision made about the effective date of the new standard but speculation has centered around 2017 or 2018. Although this may seem like a significant time span, the effort needed to interpret the requirements as they pertain to each individual organization and complete the evaluation of the lease portfolio will be substantial.

Now is the time to get started on this project!  

iLeasePro ASC 842 Lease Accounting and Lease Management Solution

You can take a video tour of iLeasePro or schedule some time on our online demo calendar to see how iLeasePro can help you and your firm with the overall lease management of your lease portfolio.  For more information on increasing productivity and efficiency of your lease portfolio, check out our blog and our extensive lease accounting and lease management knowledge base.

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